Administrative Coordinator I

About the role

The Administrative Coordinator I supports the Appelt Aggieland Visitor Center at Texas A&M University, handling office expenditures, event planning, student‑employee hiring, equipment upkeep, and front‑line customer service in a high‑traffic environment.

Key responsibilities

• Plan, organize, and execute recruitment events, open houses, banquets, and training sessions, managing logistics such as venue booking, catering, signage, audio‑visual setup, and guest check‑in.
• Process invoices, purchase orders, and contracts for supplies, subscriptions, and services; maintain inventory and distribute apparel for over 100 student employees.
• Coordinate travel arrangements, expense reports, and budget tracking for Visitor Experience travel; serve as departmental parking representative.
• Provide on‑site support during events, including set‑up, tear‑down, troubleshooting equipment, and supervising student workers.

Required profile

• Bachelor’s degree or equivalent experience with at least two years of office administration experience.
• Strong organizational abilities, excellent interpersonal communication, and the capacity to work effectively with student employees.
• Valid driver’s license and ability to lift and transport event equipment as needed.

Required skills

• Proficiency with word processing, spreadsheet, database, and presentation applications (Microsoft Office suite).
• Experience using AggieBuy, Emburse, Laserfiche, When I Work scheduling tool, and Slate CRM.
• Ability to multitask, make independent judgments, and manage complex or ambiguous situations with minimal supervision.

What we offer

• Competitive salary ranging from $45,000 to $49,000 per year.
• Comprehensive benefits including medical, dental, vision, life insurance, AD&D, flexible spending accounts, paid holidays, sick leave, vacation, and retirement plan.
• Professional development resources such as LinkedIn Learning, tuition assistance, and wellness programs.