Administrative Coordinator – Front Desk Operations

About the role

The Graduate and Professional School at Texas A&M University seeks an Administrative Coordinator to manage front‑desk and office operations, acting as the primary contact for students, faculty, staff and visitors. The role requires strong organization, customer‑service focus and the ability to juggle multiple priorities in a fast‑paced academic environment.

Key responsibilities

• Oversee daily front‑desk activities and serve as the first point of contact for inquiries.
• Supervise student employees and coordinate their schedules.
• Manage administrative processes, office logistics, and data entry with high accuracy.
• Schedule and support meetings, events, and travel arrangements.
• Maintain compliance with university policies such as FERPA and handle confidential information with discretion.
• Assist with special events and work beyond normal business hours when required.

Required profile

• Bachelor’s degree or equivalent experience.
• At least three years of office administration experience.
• Proven ability to manage multiple tasks, meet deadlines, and work in a fast‑paced environment.
• Excellent oral and written communication skills.
• Willingness to work evenings or weekends for special events.
• Proactive, detail‑oriented, and customer‑service driven.

Required skills

• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience using Texas A&M systems: Emburse, DPSS, Perceptive Content, ImageNow, Adobe Sign, Laserfiche, and Canopy.
• Strong data‑entry accuracy and attention to detail.
• Knowledge of university administrative procedures and FERPA compliance.

What we offer

• Competitive salary ranging from $50,000 to $55,000 per year.