Administrative Associate IV – Outreach & PreCollege Programs

About the role

The Administrative Associate IV provides advanced administrative support for Outreach and PreCollege Programs, assisting with office management, project analysis, and event coordination under general supervision.

Key responsibilities

• Maintain office schedules, appointments, and coordinate meetings, conferences, and travel arrangements.
• Research and analyze administrative requirements for specific programs, develop and interpret office procedures, and monitor policy compliance.
• Maintain fiscal, administrative, and academic records, process forms and reports, and prepare data for university and TRIO SSS program reports.
• Assist in planning special events, set up facilities, equipment, and catering, and manage office supplies and reference materials.

Required profile

• High school diploma or GED with at least four years of related experience.
• Bilingual English‑Spanish with strong verbal and written communication skills.
• Ability to multitask, work cooperatively, handle sensitive information confidentially, and supervise student workers when needed.

Required skills

• Proficiency in word processing applications.
• Proficiency in spreadsheet applications.
• Proficiency in database applications.