Administrative Assistant – Procurement Support

About the role

The Administrative Assistant will support the Procurement Department at Lawrence Livermore National Laboratory, handling a wide range of complex administrative tasks in a fast‑paced environment.

Key responsibilities

• Serve as a liaison for the Procurement team, gathering and disseminating information and responding to administrative matters for all management levels.
• Coordinate data from multiple sources to produce complex reports and presentations.
• Maintain databases, spreadsheets, and filing systems; manage complex calendars and schedule meetings.
• Draft and generate correspondence, including sensitive documents, for management signature.
• Interpret organizational policies, assist with travel arrangements, and perform other duties as assigned.

Required profile

• U.S. citizenship, at least 18 years old, able to pass background investigation and drug testing.
• Advanced administrative knowledge, strong attention to detail, and ability to work with minimal supervision.
• Effective communication and interpersonal skills to interact with a diverse workforce.
• Self‑motivated, flexible, and capable of handling business‑sensitive or classified information.

Required skills

• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with database and calendaring software.
• Ability to learn new software quickly.
• Familiarity with travel coordination for domestic and international trips.

What we offer

• Competitive pay and comprehensive benefits including health, life, disability insurance.
• 401(k) plan with company match, generous paid leave, and tuition reimbursement for eligible employees.
• Commitment to employee wellness, professional development, and work‑life balance.