Administrative Assistant – Office Support for CPA Firm

About the role

We are seeking an Administrative Assistant to support the daily operations of a CPA firm that specializes in business management. This position is a contract role with the possibility of becoming permanent, ideal for someone who enjoys front‑desk coordination, client interaction, and maintaining accurate administrative processes in a fast‑paced accounting environment.

Key responsibilities

• Manage day‑to‑day administrative activities to keep the office running efficiently.
• Welcome visitors, handle front‑desk duties, and answer inbound calls with professionalism.
• Enter, update, and maintain office and client records with high accuracy.
• Provide clerical support such as scheduling, correspondence, filing, and preparing internal materials.
• Assist with QuickBooks‑related tasks and organize financial or tax information for review.
• Track follow‑up items for accounting and tax teams, ensuring actions are documented and completed.
• Coordinate communication between staff and clients to keep requests and appointments moving smoothly.

Required profile

• Previous experience in an administrative assistant, receptionist, or office support role.
• Strong phone etiquette and clear communication with clients and internal teams.
• Excellent attention to detail and accuracy in data entry.
• Ability to manage multiple tasks, stay organized, and meet deadlines.
• Discretion in handling confidential information.

Required skills

• Familiarity with QuickBooks.
• Proficiency with standard office software (e.g., Microsoft Office).

What we offer

• Access to contract, temporary, and permanent placement opportunities.
• Competitive compensation and benefits for contract professionals, including medical, vision, dental, life, disability, and 401(k) eligibility.
• Free online training and a mobile app for easy job management.