Administrative Assistant – Midtown Manhattan

About the role

We are seeking a highly organized, service‑minded Administrative Assistant to support our luxury real‑estate brokerage in Midtown Manhattan. This full‑time, on‑site position involves coordinating transactions, managing schedules, and ensuring smooth daily office operations.

Key responsibilities

• Coordinate and process rental deal transactions, ensuring accurate documentation and timely data entry.
• Track deal progress, maintain transaction records, and collaborate with brokers and internal departments.
• Prepare, maintain, and distribute various reports and market reports by compiling data from multiple sources.
• Plan, organize, and support office events, meetings, and client functions, handling logistics and vendor communications.
• Manage calendars, schedule meetings, appointments, and conference‑room reservations for agents, clients, and staff.
• Prepare weekly bulk mailings for agents and handle other administrative support tasks.

Required profile

• Bachelor's degree or equivalent experience; candidates without a degree may be considered.
• At least 1 year of experience in a customer‑centric business environment with administrative duties.
• Excellent interpersonal, verbal, and written communication skills.
• Strong organizational abilities and professional demeanor, able to defuse difficult situations calmly.
• Physical ability to bend, stoop, climb, walk, and lift objects up to 20 lbs.