Executive Assistant

About the role

The Executive Assistant provides high‑level administrative support to multiple C‑level executives, handling complex scheduling, travel, and event coordination in a fast‑paced environment.

Key responsibilities

• Screen and manage incoming calls and communications, exercising judgment and discretion.
• Maintain and update contacts, manage calendars, and act as a gatekeeper for meetings.
• Coordinate on‑site and virtual meetings, including large‑scale video conferences.
• Plan and execute corporate events and meetings, handling venue selection, contracts, logistics, and materials.
• Organize comprehensive domestic and international travel arrangements with detailed itineraries.
• Maintain organized filing systems for correspondence, reports, and meeting materials.
• Manage ad‑hoc projects as requested by executive leadership.

Required profile

• Bachelor’s degree or equivalent experience.
• 5+ years of administrative experience supporting C‑level executives.
• Ability to thrive in a dynamic, ever‑changing environment with occasional evenings and weekends.
• Strong initiative, independent work style, and excellent time‑management skills.
• Professional attitude, strong written and verbal communication, and keen interpersonal skills.

Required skills

• Advanced proficiency in Microsoft Word.
• Advanced proficiency in Microsoft Excel.
• Advanced proficiency in Microsoft PowerPoint.
• Advanced proficiency in Microsoft Outlook.
• Experience with video‑conferencing platforms and virtual meeting tools.

What we offer

• Full range of benefits including medical, dental, vision insurance.
• 401(k) plan with company match.
• Paid time off (PTO) and flexible work environment.