Administrative Assistant – Public Works Department

About the role

The City of Emporia seeks an Administrative Assistant to provide intermediate‑level support to the Public Works and Public Utilities departments. Working under the supervision of the Directors, you will act as the primary point of contact for visitors and callers.

Key responsibilities

• Greet and direct visitors, answer inquiries, and handle complaints in person or by phone.
• Prepare, type, and format correspondence, reports, purchase orders, meeting minutes, and other documents.
• Maintain office files, records, and statistical/financial reports; process mail and manage office equipment.
• Enter and verify data in computer systems, including accounts receivable/payable, payroll, budget information, and work orders.
• Prepare requisitions, purchase orders, and assign cost codes to invoices.

Required profile

• High school diploma or equivalent with moderate office assistance experience.
• General knowledge of standard office practices, equipment, and software.
• Accurate typing and dictation transcription skills.
• Ability to perform arithmetic calculations and follow written/oral instructions.
• Valid Virginia driver’s license and ability to establish effective working relationships with city staff and the public.