Administrative Assistant

About the role

Federal Realty, a real estate investment trust owning and managing shopping centers and mixed-use properties, is seeking an Administrative Assistant for its regional office in El Segundo, California. The role provides administrative support and front desk coverage in a fast-paced environment, with a full-time, in-office schedule Monday to Friday, 8:00am to 5:00pm.

Key responsibilities

• Deliver a high level of customer service to the departments of the El Segundo office
• Carry out general office administrative support, including data entry, word processing and report generation
• Prepare and follow up on contracts and work orders for the Development, Leasing and Operations teams, including executing contracts, preparing and reviewing vendor setup forms, and uploading and coding invoices in Nexus
• Perform front desk duties such as welcoming guests
• Prepare and process expense reports
• Help other departments with special projects, meeting and event scheduling
• Order office and kitchen supplies, restock beverage machines and arrange services such as copiers as needed
• Handle incoming mail and distribute it appropriately

Required profile

• High school diploma; some college preferred
• 2+ years of experience in an office support role
• Experience processing expense reports preferred
• Comfortable standing and lifting up to 30 pounds
• Flexible, able to prioritize new tasks as they come in, and able to work both as a team player and independently

Required skills

• Proficiency in Microsoft Word, Excel and Outlook
• Strong verbal and written communication and interpersonal skills
• Attention to detail, organization and time management
• Working knowledge of office machines such as scanners, voicemail systems and copiers

The typical total cash compensation range is $58,000 to $70,000 per year, including base salary and any applicable bonus.