Administrative Assistant

About the role

The Administrative Assistant supports day‑to‑day office operations at Kingfisher Air Services in San Juan. This full‑time, on‑site position handles correspondence, phone calls, scheduling, and document organization while assisting executive staff.

Key responsibilities

• Manage incoming and outgoing correspondence, answer and direct phone calls.
• Schedule meetings, maintain calendars, and organize documents.
• Prepare and update reports, perform data entry, and support travel arrangements and expense tracking for executives.
• Maintain office supplies, coordinate with internal teams and external partners, and handle general clerical tasks.

Required profile

• Strong administrative and executive support skills.
• Excellent phone etiquette and communication abilities.
• Solid clerical skills including filing, data entry, and document preparation.
• Ability to prioritize tasks, manage time effectively, and maintain accuracy in a fast‑paced environment.
• High professionalism, reliability, and discretion with confidential information.
• Prior experience in an administrative or office support role preferred.
• High school diploma or equivalent required; additional administration or business training is a plus.

Required skills

• Proficiency with common office software such as word processing, spreadsheets, email, and calendaring tools.