Administrative Assistant

About the role

Embrava is seeking an organized and proactive Administrative Assistant to keep its New York office running smoothly. This hands‑on, in‑person role supports day‑to‑day operations, ensuring the workplace is efficient, welcoming, and well‑coordinated.

Key responsibilities

• Manage front‑of‑house duties: greet visitors, receive deliveries, and maintain tidy shared spaces.
• Coordinate calendars, schedule meetings, and arrange travel for team members.
• Order, track, and replenish office supplies and equipment while liaising with building management and vendors.
• Assist in planning and executing team events, off‑sites, and in‑office gatherings.
• Process expenses, maintain records, and support light bookkeeping and document organization.
• Handle onboarding logistics for new hires, including desk setup and welcome materials.
• Provide general administrative support to operations and leadership as needed.

Required profile

• 1–3 years of administrative, office coordination, or front‑of‑house experience.
• Excellent organizational abilities and strong attention to detail.
• Confident written and verbal communication skills.
• Proactive problem‑solver who can juggle competing priorities.
• Discretion and good judgment when handling confidential information.

Required skills

• Microsoft Outlook
• Microsoft Word
• Microsoft Excel
• Microsoft Teams
• Microsoft 365 suite

What we offer

• Central, well‑connected Hudson Yards office.
• Health, dental, and vision coverage plus additional benefits.
• Collaborative team environment with growth opportunities in a scaling company.