Administrative Assistant – Hybrid (Atlanta)

About the role

We are looking for a highly organized, proactive Administrative Assistant to support our Atlanta office on a hybrid schedule. The role involves managing mail, assisting internal teams, and serving as the first point of contact for visitors while working independently with a strong attention to detail.

Key responsibilities

• Receive, sort, scan and distribute incoming mail to the appropriate departments promptly.
• Maintain organized records and handle sensitive or confidential documents with discretion.
• Greet and guide walk‑in visitors, providing a professional and courteous experience.
• Partner with the Finance team on administrative tasks and support overflow projects across departments.
• Ensure the office remains organized and operational during in‑office days.
• Perform data entry, spreadsheet management, reporting and record‑keeping using Microsoft Excel.
• Communicate with internal teams and external vendors via Outlook, Slack and Microsoft Teams.
• Assist with profile management and consolidation of reports on online work platforms.

Required profile

• Strong organizational skills with exceptional attention to detail.
• Ability to work independently with high self‑discipline and professionalism.
• Proactive mindset, anticipating needs and taking initiative.
• Excellent interpersonal and communication abilities, including a customer‑service orientation.
• Comfort handling sensitive and confidential information.

Required skills

• Proficiency in Microsoft Excel and Outlook.
• Familiarity with collaboration tools such as Slack and Microsoft Teams.
• Experience with Microsoft Office suite.