Administrative Assistant – Groups (Madison Campus)

About the role

The Administrative Assistant supports the Pinelake Madison Adult Groups Team, providing proactive administrative and hospitality assistance to the Lead Adult Groups Minister, Groups and Connections Teams, and the broader church community.

Key responsibilities

• Manage calendars, schedule appointments, and coordinate on‑campus group meetings, including room set‑up and signage.
• Maintain group data in the Rock church management system, update attendance records, and generate reports for dashboards.
• Process orders for curriculum and resources, handle purchase orders, expense tracking, and reconcile Visa statements.
• Communicate with group leaders and participants via phone and email, distribute curriculum, and assist with registration forms.
• Support technology setup for group events and train staff on Rock processes and event registrations.

Required profile

• High school diploma or equivalent; college experience preferred.
• 2‑5 years of administrative experience, preferably in a ministry or nonprofit setting.
• Excellent interpersonal and communication skills, with the ability to work with diverse groups.
• Strong organizational abilities, attention to detail, and a proactive, service‑oriented mindset.

Required skills

• Proficiency with Windows and macOS operating systems.
• Experience using word processing and spreadsheet software (e.g., Microsoft Word, Excel).
• Basic bookkeeping, budgeting, and expense monitoring.
• Ability to navigate and update information in a church management system (Rock).