Admin Project Manager

About the role

The Office of Legislative and Public Affairs (OLPA) is seeking a contractor to provide administrative support for administration and program support. The position blends project management with administrative leadership, overseeing the planning, execution and organization of business operations so that teams stay aligned, deadlines are met and resources are allocated efficiently. It is an on-site role at NSF in Alexandria, Virginia.

Key responsibilities

• Manage the day-to-day administrative affairs of the client
• Maintain the client's calendar, including scheduling daily appointments and deconflicting them
• Coordinate administrative tasks and oversee designated administrative operations
• Enter information accurately into databases and tracking systems
• Prepare agendas, presentation materials, meeting requests and meeting minutes
• Draft email responses and general correspondence on behalf of the client
• Compile daily, weekly and monthly social media, web and other metrics reports, and help measure metrics to inform strategy
• Maintain stakeholder email and distribution lists and ensure effective document management
• Maintain templates and resources for OLPA operations
• Assist with travel, training and reimbursement requests
• Coordinate interviews, meetings and panels, and build working relationships with OLPA staff and contractors
• Write documents with correct grammar, spelling and punctuation, communicating professionally and diplomatically

Required profile

• Degree in communications, public relations, marketing, data analytics or a related field (preferred)
• At least 5 years of professional writing and editing experience, including 3 years drafting office documents such as memos, correspondence and policies
• At least 5 years in administrative coordination, project management or both, able to work at a fast pace with tight deadlines
• At least 5 years entering data into databases and creating formatted reports and presentations
• Familiarity with federal communication requirements, including the Plain Writing Act of 2010 and Section 508 compliance

Required skills

• Microsoft Office Suite: Outlook, Word, Excel and PowerPoint
• Basic to intermediate formatting of reports, presentations and spreadsheets

What we offer

• Annual salary of $90,000 to $104,716, commensurate with experience
• On-site position at NSF in Alexandria, VA