Virtual Operations & Marketing Coordinator

About the role

A US-based real estate investment and wholesaling firm, in business since 1999, is looking for a Virtual Operations & Marketing Coordinator to run its day-to-day marketing and operations. This is a full-time, fully remote position reporting to the business owner and supporting several connected brands. Much of the work runs while the US team is offline, so the role suits someone who owns outcomes, flags problems early and keeps stakeholders informed without being asked.

Key responsibilities

• CRM management: create and maintain SMS, email and workflow templates; upload and clean contact lists; apply tagging and segmentation; monitor inbound inquiries and keep data accurate.
• SMS and text outreach: run daily campaigns from list prep through send and follow-up, verify contacts, monitor delivery and responses, qualify and route leads, and maintain opt-in / opt-out compliance.
• Email and executive inbox support: organize and triage leadership inboxes, prioritize by urgency and impact, flag time-sensitive items, track follow-ups and draft replies on request.
• Lead data operations (training provided): clean and standardize property files, pull and organize skip-traced owner data, and prepare lists for outreach and CRM upload.
• Marketing, social and content: schedule and publish social content, create and repurpose written content, build and monitor email and event campaigns, and help moderate an online community.
• Website, presentations and research (training provided): update website pages and blog posts (WordPress / Elementor), build PowerPoint materials, and conduct business, market and competitor research with clear summaries.

Required profile

• Hands-on CRM administration (GoHighLevel or comparable): lists, tagging, segmentation and templates.
• SMS or text-outreach experience, including list prep, deployment, response handling and opt-out compliance.
• Executive email management with strong prioritization judgment.
• Strong data discipline: cleaning, de-duplicating, standardizing and validating data.
• Excellent written English, high attention to detail, independent work across US (Arizona) business hours, and fast learning across new platforms.
• Preferred: real estate lead generation or property research experience, skip-tracing tools (DealMachine, PropStream), WordPress / Elementor, PowerPoint, and experience supporting a multi-business owner.

Required skills

• Primary CRM: GoHighLevel (GHL)
• Tools listed: REI BlackBook, Smarter Contact, EZ Texting, InvestorBase, Rezzie, Offergun, DealMachine, PropStream, Zillow, FlexMLS, WordPress, Elementor, Streamyard, PowerPoint
• Collaboration via Microsoft Teams and OneDrive

What we offer

• Pay of up to $5 per hour
• 100% remote work
• Full-time role

To apply, candidates must submit a comprehensive English resume and complete the online assessment. Initial recruiter calls are scheduled in US Mountain Standard Time between 3:00 AM and 1:00 PM MST.