Temporary Purchasing Specialist (Non-Student)

About the role

The Department of Mechanical and Industrial Engineering at Northeastern University is seeking a temporary Purchasing Specialist to manage the full procure‑to‑pay cycle and contract processes for research and departmental purchases. This position works closely with the post‑award management team, NU‑RES, and the Office of General Counsel to ensure compliance and accurate contract tracking.

Key responsibilities

• Negotiate with vendors, obtain quotes, and coordinate contract execution from initiation to completion.
• Process purchase orders, manage purchasing card programs, and reconcile transactions.
• Partner with post‑award management, NU‑RES, and legal teams to maintain grant compliance and contract tracking.
• Provide financial operations support and assist with student and research staff employment matters.

Required profile

• Bachelor's degree required (Associate's degree considered with significant relevant experience).
• Minimum two years of financial operations and purchasing experience, preferably with procurement and grant compliance knowledge.
• Experience serving as a primary point of contact for students, faculty, vendors, and other stakeholders.

Required skills

• Advanced proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams).
• Experience with Workday Finance, IntelliBUY+, Concur, Smartsheet, and Airtable.
• Familiarity with purchasing card (p‑card) programs and reconciliation processes.