Service Operations Distribution Specialist

About the role

Vensure Employer Solutions, an HR technology and services company serving 95,000+ businesses, is hiring a Service Operations Distribution Specialist. The role delivers accurate, timely and secure distribution of payroll materials in a high-volume environment, managing end-to-end printing, packaging and preparation of payrolls for all clients while maintaining quality, timelines, procedures and compliance.

Key responsibilities

• Assemble and prepare payroll packages per client specifications, including registers, reports, worksheets, liability reports, checks, vouchers and related documents.
• Operate office and production equipment such as mailing systems, shipping PCs, printers and sealers to process payroll and client packages on schedule.
• Inspect printed payroll checks, perform quality checks, sort and securely package them for pickup or delivery.
• Prepare daily mail and overnight shipping labels and follow distribution schedules.
• Complete package confirmations, logs and checklists to track package movement and maintain security and visibility.
• Follow security, confidentiality and audit protocols, and escalate discrepancies or issues to prevent missing, incorrect or delayed output.
• Stage and replenish packaging supplies, load and unload paper stock, and coordinate and monitor computer processing jobs.
• Maintain regular on-site attendance, build cross-team relationships, provide light administrative support, help keep production and storage areas tidy, attend training and complete other duties as assigned.

Required profile

• High school diploma preferred, or equivalent combination of experience, skills or education.
• 1+ year of experience with cloud-based printing solutions preferred.
• 1+ year of experience with administrative and clerical procedures.
• Ability to work in a fast-paced, deadline-driven environment with sustained attention to detail and multitasking.

Required skills

• Familiarity with FedEx, UPS and other courier services.
• Microsoft Office (Outlook, Teams, Excel, PowerPoint).
• Excellent communication, time management, problem-solving and teamwork.

What we offer

• Pay of $12.00 - $18.00 per hour.
• Health insurance (medical, dental, vision), 401(k) with company match, and paid time off including holidays, parental leave and sick leave.
• Life insurance, disability coverage, EAP, FSA, HSA and identity-theft protection.