Senior US Payroll Specialist (Payroll & HR Operations)

About the role

The Senior US Payroll Specialist is a key member of the Human Resources team, responsible for end-to-end payroll processing, employee lifecycle administration and HR system integrity across multiple locations. The role ensures payroll accuracy and regulatory compliance with state and federal employment laws, and acts as the main point of contact for centers, leadership and employees on payroll and HR matters. It suits a detail-oriented, organized person who can work in a fast-paced, multi-site environment.

Key responsibilities

• Payroll administration, including pre-payroll review and follow-up with managers three days before payroll is due, and escalation of errors
• Timekeeping review and error resolution, monitoring and correcting missed or incorrect time punches and system errors
• Garnishments and deductions administration, and holiday and weather pay administration
• Employee onboarding, I-9 verification and work authorization (List A, B and C documents), and employee termination and offboarding
• HR system and administrative support, and employee engagement and leadership support

Required profile

• Associate's or Bachelor's degree in Human Resources, Business Administration, Accounting or a related field preferred; equivalent education and experience considered
• 3-5 years of hands-on payroll processing and HR administration experience, preferably in a multi-site or multi-state environment
• Direct interaction with US-based employees and managers is required; US payroll experience is a must
• Prior experience with US-based companies and fluent English communication
• Familiarity with E-Verify and the I-9 process, and multi-state final-pay laws (e.g. California)

Required skills

• Paylocity experience strongly preferred; other HRIS/payroll platforms considered
• Microsoft Office Suite (Word, Excel, Outlook) and document management systems such as BOX
• Attention to detail, organization, and ability to handle multiple deadlines
• Problem-solving, troubleshooting and independent work with minimal supervision