Senior Event Manager

About the role

This position ensures that clients' operational needs are met by mobilizing internal resources to set up, run and close out events. The incumbent is the primary contact for the client and all internal departments and must be present during event execution. Flexible hours are required.

Key responsibilities

• Event coordination: advise clients on event details and logistics, gather room and meeting requirements, quote prices for services not covered by the Event License Agreement, and process last-minute changes
• Be present during the event and act as manager on duty; coordinate, schedule and host weekly event meetings
• Provide backup support to the Director of Events on staffing, scheduling and budgetary research
• Prepare and distribute event documents, maintain records of contracts and correspondence, input account data, and prepare and settle final event invoices
• Meet with internal departments, hold pre-event meetings with clients, and attend departmental meetings
• Train new team members and perform other duties assigned by the Director of Event Services

Required profile

• Two years of experience operating and executing conventions, trade shows and/or corporate meetings
• Bachelor's or associate degree
• Able to manage many conflicting priorities, work under limited supervision, and work in a team
• Ability to work long hours, weekends and nights as events require

Required skills

• Word, Excel, Microsoft Outlook, Ungerboeck and Social Tables
• Excellent communication, organizational, problem-solving and decision-making skills