Senior Administrative Assistant, Health Information Management

About the role

UT Southwestern Medical Center in Dallas is hiring a Senior Administrative Assistant for Health Information Management. The role works under minimal supervision to provide advanced administrative support and coordinate the day-to-day operations of a department or division office. Onsite attendance is required during the initial training period, after which the schedule becomes hybrid.

Key responsibilities

• Assist with institutional forms, including creating new ones, analyzing existing ones for improvement and recommending changes to enhance usability, functionality and compliance with institutional standards.
• Create, revise and maintain forms using PDF-XChange Editor and Adobe Acrobat Pro, including fillable PDFs, formatting, version control and publication-ready files.
• Maintain the master listing of institutional forms and the Forms portal, track and process form requests, and serve as a resource for form processes.
• Support the Institutional Forms Committee (Medical Staff Subcommittee) by preparing agendas, materials and minutes, and help with the biennial forms review.
• Coordinate with Language and Translation Services, the Print Shop, Privacy and Compliance, and Medical Risk Management/Legal Affairs on form-related matters.
• Verify that forms meet digital accessibility requirements and assist with accessibility remediation.
• Help create and maintain downtime forms and kits for emergency operations.
• Provide general administrative support, including covering for others and performing other duties as assigned.

Required profile

• High school diploma or GED.
• 3 years of related secretarial or administrative experience; higher education may be considered in lieu of the minimum requirements.
• Ability to work independently, handle confidential information, and provide customer service.
• Security-sensitive position subject to a criminal history check.

Required skills

• Knowledge of computers and office equipment.
• PDF-XChange Editor and Adobe Acrobat Pro.
• Ability to coordinate projects and work with other departments.

What we offer

• PPO medical plan available day one at no cost for full-time employees only.
• 100% coverage for preventive healthcare with no copay.
• Paid time off and paid parental leave benefit.
• Retirement programs through the Teacher Retirement System of Texas (TRS).
• Tuition reimbursement and wellness programs.
• Public Service Loan Forgiveness (PSLF) qualified employer.