Administrative Coordinator, Solid Organ Transplant

About the role

The Administrative Coordinator is a key member of the Solid Organ Transplant team at UT Southwestern Medical Center in Dallas, providing comprehensive administrative and operational support to department leadership. The role works under minimal direction to coordinate and supervise major and complex activities, programs, functions and projects, covering meeting and calendar management, travel, human resources, financial processes, departmental events and administrative operations. It is 100% onsite during training and hybrid afterwards.

Key responsibilities

• Coordinate and supervise major or complex projects, activities and special functions, including establishing, reviewing and revising policies and procedures, and supervising clerical and administrative staff.
• Provide professional support on special projects, such as collecting, organizing and analyzing data, preparing timelines and writing reports.
• Develop and deliver special presentations.
• Coordinate budgets for activities, programs or projects and prepare reports using spreadsheet and word processing software.
• Manage calendars and schedules, triage calls, make travel arrangements and plan meeting itineraries for leaders, visitors and guests.
• Complete travel reports, identify operational problems and suggest solutions, and review departmental policies and manuals to recommend improvements.

Required profile

• High school graduation; a bachelor's degree in Business Administration, Healthcare Administration or a related field is preferred.
• 10 years of progressively responsible administrative experience in a business, medical, scientific or health care setting; 2 years of supervisory experience preferred.
• Ability to use common office equipment and good general health and stress coping ability.
• Position is security-sensitive and subject to a criminal history check.

Required skills

• Extensive experience with spreadsheets, word processing and graphics.
• Excellent verbal and written communication and problem-solving skills.
• Working knowledge of computer systems.

What we offer

• PPO medical plan available day one at no cost for full-time employees only.
• 100% coverage for preventive healthcare with no copay.
• Paid time off and paid parental leave benefit.
• Retirement programs through the Teacher Retirement System of Texas (TRS).
• Wellness programs and tuition reimbursement.
• Public Service Loan Forgiveness (PSLF) qualified employer.