Project Document Control Lead

About the role

APM Terminals is seeking an experienced Document Control Lead to establish, lead, and continuously improve document and records control for a major terminal modernization program in New Jersey. You will act as the project authority for controlled information, records governance, and electronic document management across all project phases.

Key responsibilities

• Establish the Project Document Management Plan, procedures, metadata standards, numbering conventions, review matrices, retention requirements, and closeout controls.
• Lead administration and governance of SharePoint, Oracle Aconex, and other approved electronic document‑management and Common Data Environment solutions.
• Control the complete information lifecycle, including registration, technical review, approval, distribution, revision, archival, legal hold, and authorized disposal.
• Maintain the Master Deliverables Register, monitor submissions, forecast workload, and escalate schedule or information risks.
• Coordinate document interfaces among owners, designers, contractors, suppliers, systems integrators, commissioning teams, and terminal operations.

Required profile

• 5+ years progressive document control, information management, or configuration‑control experience on large capital projects, with at least 3 years in a lead capacity.
• Bachelor’s degree in engineering, construction management, information/records management, business administration, project management, or equivalent experience.
• Continuous‑improvement mindset with ability to analyze workflows, identify root causes, reduce rework, and automate controls.

Required skills

• Advanced administration of Oracle Aconex and SharePoint (preferred).
• Proficient use of Microsoft 365 tools: Word, Excel, Teams, PowerPoint, Power BI (or comparable reporting tools).
• Strong knowledge of document numbering, metadata, revision control, approval workflows, audit trails, information security, records retention, and project turnover.

What we offer

• Innovation opportunities influencing digital document‑management platforms, workflows, and reporting for a complex terminal‑modernization program.
• Work‑life balance with a clearly defined full‑time onsite structure; critical support outside normal hours only when necessary.
• Development of leadership experience across engineering, construction, technology, commissioning, asset information, and project closeout disciplines.