Personal Assistant to Import & Export Manager

About the role

We are seeking a detail‑oriented and organized Personal Assistant to support our Import & Export Manager in Kissimmee, United States. The role provides comprehensive administrative support to ensure smooth operations and efficient management of import and export activities.

Key responsibilities

• Manage the manager's calendar, schedule meetings, and coordinate appointments with internal and external stakeholders.
• Prepare, organize, and maintain documentation related to import/export transactions, including contracts, invoices, and shipping records.
• Draft and proofread correspondence, reports, and presentations on behalf of the manager.
• Coordinate with logistics partners, customs brokers, and shipping companies to facilitate smooth operations.
• Perform data entry and maintain accurate records in company databases and tracking systems.
• Screen and prioritize incoming calls, emails, and requests to ensure timely responses.

Required profile

• 2‑3 years of professional administrative support experience.
• Strong organizational and time‑management abilities with exceptional attention to detail.
• Professional demeanor with ability to maintain confidentiality.
• Ability to work independently and as part of a team.

Required skills

• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.