People and Office Coordinator

About the role

Roboflow is seeking a People and Office Coordinator to own and streamline the hiring process across multiple functions. You will partner with the People team, hiring managers, recruiters, and candidates to ensure a fast, thoughtful, and organized experience.

Key responsibilities

• Coordinate interviews for priority searches, handling scheduling, calendar logistics, reminders, candidate communications, and follow‑ups.
• Create a polished candidate experience from the first interview through the final stage.
• Maintain accurate candidate, job, stage, and interview data in the Ashby ATS.
• Prepare interview plans, candidate packets, scorecard reminders, hiring manager updates, and weekly search health materials.
• Track recruiting blockers, delayed feedback, and scheduling issues, and support weekly search health meetings.
• Help create and improve recruiting workflows, templates, checklists, documentation, and reporting.
• Support offer and onboarding logistics in partnership with the People team.

Required profile

• 1‑3+ years of recruiting coordination, talent coordination, People Operations, executive assistant, or high‑volume coordination experience.
• Excellent written and verbal communication with strong attention to detail.
• Ability to manage many moving pieces across calendars, time zones, and last‑minute changes.
• High ownership, proactive problem‑solving, and strong judgment around candidate experience and confidentiality.

Required skills

• Experience with ATS workflows or recruiting tools such as Ashby, Greenhouse, Lever, GoodTime, or Calendly.

What we offer

• Base salary $90,000‑$110,000 plus equity.
• $4,000 annual travel stipend and $350 monthly productivity stipend.
• Up to 100% health insurance coverage for you and your family.
• Remote‑first flexible schedule with unlimited PTO (minimum 2 weeks).
• 12 weeks parental leave and 100% coverage of health insurance.