Office Manager – Equity Capital Markets (NYC)

About the role

We are seeking a proactive Office Manager to support our fast‑paced Equity Capital Markets team in New York. The role is central to maintaining a professional, efficient, and engaging workplace, acting as the first point of contact for visitors, vendors, and employees.

Key responsibilities

• Oversee daily office operations, ensuring a pleasant work environment.
• Manage visitor, vendor, and client reception.
• Coordinate office space, logistics, and improvements with facilities and building management.
• Handle office maintenance, repairs, and vendor relationships.
• Organize in‑office meetings, video conferences, refreshments, and printed materials.
• Maintain breakroom and supply inventory, including budgeting and IT hardware coordination.
• Serve as liaison with IT for equipment and connectivity issues.
• Assist Marketing and Corporate Access teams with event planning, both on‑site and occasional off‑site.
• Plan and execute employee engagement events such as happy hours, lunches, and holiday celebrations.
• Support onboarding activities for new hires.

Required profile

• Minimum 4 years of administrative or office management experience in a fast‑paced professional setting.
• Proactive, solution‑oriented mindset with strong organizational attention to detail.
• Ability to work under pressure, manage diverse workloads, and operate with minimal supervision.
• Excellent written and verbal communication skills for interaction at all employee levels.
• Judgment to handle confidential information appropriately.
• Team player willing to assist across functions and work overtime when needed.

Required skills

• Microsoft Office suite proficiency.
• Strong understanding of office technology and hardware.
• Experience with video‑conferencing and meeting‑room equipment.

What we offer

• Dynamic, performance‑driven environment within a leading financial services firm.
• Opportunities to influence office culture and operational efficiency.
• Full‑time onsite role with collaborative team support.