Executive Assistant

About the role

We are seeking a proactive Executive Assistant to support senior management within a global financial institution. This contract position offers the chance to work in a fast‑paced environment, handling a variety of administrative tasks while maintaining confidentiality and professionalism.

Key responsibilities

• Manage calendars, schedule meetings, and coordinate travel arrangements for executives.
• Prepare correspondence, reports, and presentations, including mail merges and table creation.
• Handle visitor reception, conference calls, and expense processing.
• Maintain filing systems, manage office procedures, and support day‑to‑day operations.
• Interact with staff at all levels, providing high‑quality administrative support.

Required profile

• Minimum of 3 years experience as an Executive or Administrative Assistant.
• High school diploma or GED required; Bachelor’s degree preferred.
• Strong problem‑solving abilities and adaptability in a matrixed organization.
• Excellent interpersonal and telephone etiquette, with proven discretion handling confidential matters.

Required skills

• Proficiency with Microsoft Word.
• Proficiency with Microsoft Excel.
• Proficiency with Microsoft PowerPoint.

What we offer

• Contract‑based employment with a reputable global financial institution.
• Opportunity to develop relationships across a highly matrixed organization.
• Dynamic, collaborative work environment.