Office Experience Coordinator

About the role

Pixi is seeking a polished, proactive, and highly organized Office Experience Coordinator to be the welcoming face of its Los Angeles office. The role blends front‑desk reception, office coordination, basic administrative support, and facilities oversight to ensure a smooth, professional workplace for employees, visitors, and partners.

Key responsibilities

• Serve as the first point of contact for employees, candidates, clients, vendors, and guests, greeting visitors and managing phone calls.
• Handle incoming and outgoing mail, packages, and courier requests.
• Maintain a clean, organized, and fully functional office environment, including reception, conference rooms, kitchen, and common areas.
• Monitor office equipment (printers, phones, Wi‑Fi, coffee stations) and coordinate repairs or service requests with vendors and building management.
• Manage office supply inventory, place orders, and keep pantry items stocked.
• Provide basic administrative support such as scheduling, calendar coordination, meeting setup, document preparation, and data entry.
• Assist with onboarding logistics, including desk setup, welcome materials, and badge issuance.
• Track office‑related orders, invoices, receipts, and vendor information while handling confidential information with discretion.

Required profile

• Minimum 2 years of experience in office coordination, front‑desk, receptionist, workplace experience, hospitality, or administrative support.
• Excellent verbal and written communication skills.
• Detail‑oriented, dependable, and able to take ownership of office operations.
• Ability to work independently and collaborate across teams.

Required skills