Office Assistant – Addiction Clinic

About the role

Catholic Charities of Long Island seeks an Office Assistant to support its Addiction Clinic in Hampton Bays. The role provides essential administrative support, ensuring smooth daily operations and contributing to the organization’s mission of dignified, compassionate care.

Key responsibilities

• Answer phones, direct callers, and manage front‑desk cash and check reporting.
• Complete insurance billing, verifications, eligibility checks, and submit authorizations as needed.
• Monitor client self‑pay agreements, track outstanding balances, issue invoices, and conduct payment outreach.
• Prepare daily bank deposit slips and make deposits twice weekly.
• Handle onboarding paperwork, coordinate signatures, and forward documents to the appropriate agency department.
• Process workers’ compensation paperwork and incident reports for Human Resources.
• Coordinate building and equipment maintenance, prepare service contracts, lease agreements, and monthly health‑and‑safety reports.

Required profile

• High school diploma or GED.
• At least three years of office, clerical, administrative or secretarial experience.
• Bilingual Spanish/English preferred.
• Valid NYS driver’s license.

Required skills

• Proficiency in Microsoft Office.
• Strong data‑entry abilities.