Office Administrator

About the role

FairCom is looking for an Office Administrator in Sandy to keep the office running smoothly. The role covers front-desk duties, office management support and keeping common areas such as breakrooms, supply rooms and conference rooms stocked and ready for use.

Key responsibilities

• Manage the front desk, field phone calls, greet visitors and coordinate with the Director of Operations on vendor and contractor matters
• Assist the Director of Operations and help organize company events, meals and get-togethers
• Maintain office, kitchen and bathroom supplies and help manage company vehicles, including maintenance and key management
• Handle shipment and receiving of packages and mail, including certified mail to the post office
• Keep the office tidy, decorate it with holiday themes and do light maintenance such as cleaning, dusting and watering plants
• Work with the IT team on office equipment and maintain its local inventory
• Support green initiatives such as washing reusable towels and managing laundry
• Organize and keep records, confidential documents and data accessible
• Book employee travel and provide administrative support to team members and department leaders
• Assist with expense reporting and budget tracking, partner with HR on interviews, onboarding and offboarding, and take on ad hoc projects

Required profile

• 1+ year of experience supporting Senior Leaders in an office setting
• 1-3 years of professional phone and face-to-face interaction with the public
• Highly organized, meticulous, able to keep things confidential and adapt to changing priorities
• Formal bachelor's degree in a business-related program preferred

Required skills

• Proficiency in Microsoft Office and Google Suite
• Advanced experience with Excel, CRM systems and/or accounting systems preferred

What we offer

• Hybrid work schedule
• 15+ holidays, three weeks of paid vacation, a week of sick leave and a paid birthday day off
• Medical, dental, vision and life insurance, plus 401(k) matching
• Competitive salary and fully stocked kitchen