Executive Assistant

About the role

MassMutual is seeking an Executive Assistant to provide strategic support to three senior leaders within the MMFA organization and their teams. The role acts as a trusted partner handling highly confidential business activities, executive communications, leadership reporting, stakeholder engagement and key strategic initiatives. It sits in a fast-paced environment where discretion, sound judgment and responsiveness are essential.

Key responsibilities

• Manage executive calendars, schedule meetings, resolve conflicts and prioritize business activities
• Coordinate travel arrangements, expense reports, and purchase card reconciliation
• Organize on-site and off-site meetings, conferences and events, including logistics, room reservations and catering
• Prepare agendas, meeting materials, presentations, reports and executive communications
• Draft correspondence on behalf of leaders and teams
• Support leadership reporting, budget-related activities and the preparation of confidential business materials
• Track action items and support projects and initiatives
• Act as a Workday delegate and support onboarding, records management and team operations
• Develop processes, templates, distribution lists and organizational tools, and provide backup coverage to other administrative professionals

Required profile

• High school diploma
• 3+ years of experience in high-level administrative support (e.g., Executive Assistant, Chief of Staff, Office Manager)
• Ideal: associate or bachelor's degree and 5+ years of relevant experience
• Experience developing executive communications, leadership presentations and strategic business reporting
• Experience using emerging technologies, including AI-enabled productivity tools

Required skills

• 1+ year of experience with PowerPoint, Microsoft Office, Outlook, Concur, Ariba and Huddle Up
• Strong judgment, discretion, attention to detail, organization and prioritization
• Ability to work autonomously in a collaborative environment and make discretionary decisions

What we offer

• Clear areas of ownership and accountability linked to company and customer outcomes
• A collaborative environment with access to learning, development and employee-led communities