Executive Assistant

About the role

The Executive Assistant provides high‑level administrative support to a member of the firm’s C‑Suite. This position demands exceptional organization, sound judgment, and the ability to handle confidential information while coordinating complex schedules, meetings, and projects.

Key responsibilities

• Manage the executive’s calendar, coordinate internal and external meetings, and prioritize competing demands.
• Screen and prioritize emails, calls, and correspondence; draft responses as needed.
• Maintain project plans, timelines, and key deliverables; monitor deadlines and follow up to keep tasks on schedule.
• Serve as primary liaison between the executive and lawyers, department heads, vendors, and business professionals.
• Coordinate meetings, events, and travel logistics; prepare agendas, expense reports, and on‑site support.
• Maintain organized electronic and paper files, ensuring compliance with confidentiality and information‑governance standards.

Required profile

• High school diploma or GED required; bachelor’s degree preferred.
• Minimum of 2 years’ experience supporting professional services teams or executive leadership.
• Exceptional organizational, time‑management, and multitasking abilities.
• Excellent written and verbal communication with strong attention to detail.
• High level of professionalism, discretion, and judgment when handling sensitive information.
• Ability to anticipate needs and interact confidently with clients, firm leadership, and business professionals.

Required skills