Administrative Support Supervisor

About the role

The Administrative Support Supervisor provides high-level administrative support to site and senior leadership while overseeing day-to-day administrative operations. Acting as a key business partner, the role coordinates schedules, communications, reporting, office operations and employee engagement activities. It is an onsite position at the Mt Juliet, Tennessee facility.

Key responsibilities

• Lead and oversee administrative support activities, including workload prioritization, task delegation, process coordination and quality assurance.
• Manage complex calendars, meetings and events for site and senior leadership, including scheduling, logistics, travel arrangements, visitor coordination, technology needs and follow-up.
• Coordinate leadership meetings, employee events, recognition programs, volunteer activities and other site initiatives.
• Prepare reports, presentations, dashboards, spreadsheets, meeting materials and executive communications.
• Maintain accurate records, trackers, documentation and administrative systems to support efficiency and compliance.
• Assist with purchase orders, invoice processing, expense reporting, budget tracking and other administrative finance activities.
• Serve as the primary contact for office administration, facility support, visitor management and workplace inquiries.
• Coordinate office supplies, workspace organization and interactions with internal departments and external vendors.
• Support cross-functional communication and collaboration, and maintain confidentiality with sensitive information.

Required profile

• High school diploma or equivalent.
• 3+ years of administrative support experience, preferably supporting senior leaders or executives.
• Proven ability to manage multiple priorities, adapt to changing business needs and exercise sound judgment in a fast-paced environment.
• Ability to maintain confidentiality and handle sensitive information with discretion.

Required skills

• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel and PowerPoint.
• Strong calendar management, meeting coordination and organizational skills.
• Excellent written and verbal communication skills across all levels of the organization.
• Experience preparing reports, presentations, meeting materials and executive support documentation.

Helpful: an associate's or bachelor's degree, experience supporting senior leaders in a manufacturing or industrial environment, executive travel and event coordination, advanced Excel and reporting skills, and experience with expense management, purchasing and enterprise scheduling systems. Pay range: $43,600 - $71,800.