Administrative Project Coordinator – Vice Provost for Research

About the role

This full‑time position in the Office of the Provost provides direct administrative support to the Vice Provost for Research and the Deputy to the Provost. The coordinator will manage multiple projects, prepare briefings and presentations, and ensure smooth operation of the Provost’s Office across the Main Campus.

Key responsibilities

• Prepare briefing materials, PowerPoint decks, and edit website content.
• Send broadcast university mailings and coordinate communications.
• Schedule, organize, and manage meetings, events, and project timelines.
• Execute related administrative functions and act as a backup for the Special Assistant to the Provost.
• Anticipate needs, work both independently and collaboratively with senior leaders and external stakeholders.

Required profile

• Superior written and verbal communication skills.
• Outstanding organizational abilities and exceptional reliability.
• Minimum 1‑3 years of practical administrative experience; bachelor’s degree required, advanced degree preferred.
• Experience working with senior leaders in a higher‑education setting and handling confidential information.
• Professionalism and ability to manage multiple projects for multiple principals simultaneously.

Required skills

• Advanced proficiency in Microsoft Word.
• Advanced proficiency in Microsoft Excel.
• Advanced proficiency in Microsoft PowerPoint.
• Web editing skills.
• Familiarity with GMS (advantage).

What we offer

• Comprehensive medical, dental, and vision insurance.
• Disability and life insurance coverage.
• Retirement savings plans.
• Tuition assistance and work‑life balance benefits.
• Employee discounts and voluntary insurance options.