Administrative Assistant – Front of House

About the role

The Receptionist/Admin Assistant II is the face of the Austin Design Center, representing Renesas Electronics America. This highly visible position requires friendliness, discretion, and meticulous attention to detail while delivering a consistently high standard of front‑of‑house service.

Key responsibilities

• Act as the primary point of contact for visitors, guests, and staff, creating a polished first impression.
• Manage day‑to‑day front‑of‑house operations, including visitor check‑in, package receipt, and notification.
• Coordinate meeting‑room bookings, access, and hospitality requirements; ensure spaces are prepared for corporate meetings and events.
• Provide general administrative support such as visitor access cards, staff requests, and onboarding coordination with HR and IT.
• Support day‑to‑day access‑control processes, maintain suite access and RICOH check‑in records.
• Maintain break‑room supplies, stationery stock, and create shipping documents for FedEx shipments.

Required profile

• Exceptionally well‑presented, professional, and confident in a front‑facing role.
• Strong service mindset with pride in delivering high standards.
• Reliable, organized, and comfortable working in a structured corporate environment.
• Clear communication skills in English.
• Competent in Microsoft Outlook, Excel, and standard office systems.
• Experience in front‑of‑house, hospitality, corporate services, or facilities support is desirable.
• Ambition to develop a long‑term career within Facilities Management and a continuous‑improvement mindset.

Required skills

• Microsoft Outlook
• Microsoft Excel
• Microsoft Office (standard office systems)