Administrative Assistant – Conservation Department

About the role

The Virginia Museum of Fine Arts is seeking a detail‑oriented Administrative Assistant to support the Susan and David Goode Center for Advanced Study in Art Conservation. This full‑time, onsite position reports to the Chief Conservator and provides essential administrative and facility support.

Key responsibilities

• Procure goods, services and contracts, process surplus, returns and exchanges.
• Track, process and report payments, providing status updates to stakeholders.
• Schedule meetings, take and distribute notes, coordinate tours, format documents and presentations, and maintain administrative records.
• Manage facility supplies, safety data sheets, routine maintenance and health‑safety compliance.
• Arrange travel logistics and reimbursements for conservation staff, handling changes promptly.

Required profile

• Knowledge of clerical procedures, filing systems and standard office practices.
• Strong written, verbal and interpersonal communication skills.
• Highly organized with meticulous digital file‑management abilities.
• Ability to work safely around artworks, lab equipment and chemicals.
• Willingness to learn Virginia’s procurement and travel regulations.

Required skills

• Proficiency with Microsoft 365.
• Proficiency with Adobe Acrobat or similar PDF software.
• Ability to use Virginia’s eVA e‑procurement portal.

What we offer

• Comprehensive total compensation package including health benefits, paid leave and flexible schedules.
• Vacation, holidays, sick and disability programs, retirement plans and employee assistance.
• Wellness programs and state employee resources.