Production Administrative Assistant

About the role

The Production Administrative Assistant – QC & HSE provides essential administrative support to Manufacturing, Quality Control, and Health, Safety & Environmental functions, ensuring accurate records and smooth departmental operations.

Key responsibilities

• Maintain and update departmental databases, records, reports, and tracking systems.
• Prepare, compile, distribute, and maintain standardized reports and operational documentation.
• Print, organize, and maintain fabrication travelers, drawings, work packets, and related manufacturing documentation.
• Coordinate HSE training activities, manage attendance records, and distribute certifications.
• Support audits, inspections, compliance reviews, and continuous improvement initiatives.

Required profile

• High School Diploma required; Associate Degree or equivalent administrative experience preferred.
• Three or more years of administrative support experience in a manufacturing or industrial environment.
• Excellent organizational, time management, and prioritization skills.
• Strong written and verbal communication abilities.
• Ability to handle confidential information with discretion.

Required skills

• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, Teams, PowerPoint).
• Experience with SharePoint, document management systems, databases, and ERP systems.

What we offer

• Generous healthcare, dental and vision plans.
• 401(k) employer matching.
• Generous paid time off program.
• Employee equity plan and tuition reimbursement.
• Fun office environment.