Administrative Coordinator – Receptionist

About the role

The Administrative Coordinator I provides front‑facing administrative support for the Texas A&M University Space Institute in Houston, serving as the first point of contact for visitors, tenants, and stakeholders.

Key responsibilities

• Manage incoming calls, emails, and inquiries, routing requests to appropriate staff.
• Maintain front office operations, mail distribution, and office supply inventory.
• Support the Assistant Director and Institute staff with meeting coordination, communications, and day‑to‑day operational activities.
• Serve as the primary front‑desk representative, handling visitor check‑in, tenant inquiries, and facility access.
• Assist with onboarding logistics for staff, partners, and visitors.

Required profile

• Bachelor’s degree or equivalent combination of education and experience.
• At least three years of related experience in a front‑desk, reception, or customer‑facing role.
• U.S. citizenship (position is security‑sensitive).

Required skills

• Strong interpersonal and customer service skills with a professional demeanor.
• Ability to multitask, prioritize, and manage competing priorities in a fast‑paced environment.
• Excellent verbal and written communication skills.
• Attention to detail and sound judgment.

What we offer

• Competitive medical, vision, dental, life, and disability insurance.
• Retirement plans with employer contributions.
• Flexible spending accounts, paid time off, and wellness programs.
• Professional development through LinkedIn Learning and tuition assistance.