Administrative Coordinator (Fashion)

About the role

We are seeking an Administrative Coordinator to support the SVP of License & International Strategy and the broader International team for a fashion company based in New York City. The role combines high‑touch executive assistance with coordination of international market events and travel logistics.

Key responsibilities

• Manage calendars, schedule meetings across multiple time zones, and prioritize conflicting requests for the SVP and international leadership.
• Coordinate domestic and international travel, including flights, visas, hotels, itineraries, and budget oversight.
• Reconcile and approve invoices and expense reports in a timely manner.
• Prepare presentations, decks, and confidential reports for internal and external business partners.
• Document notes and action items for weekly and monthly leadership meetings.
• Organize International Market Weeks, handling catering, fit‑model bookings, logistics, and guest access.
• Administer Zipline International user access and support building security processes.
• Provide general administrative support such as IT tickets, new‑hire setups, meeting‑room bookings, and supply ordering.

Required profile

• Associate’s or Bachelor’s degree, or equivalent experience.
• 5+ years of experience supporting executive leadership in a high‑touch environment.
• Proven experience managing extensive international travel schedules and visa applications.
• Familiarity with expense management systems such as Concur or Ariba.
• Strong analytical, organizational, prioritization, and problem‑solving abilities.

Required skills

• Concur
• Ariba