Executive Assistant / Coordinator – Capital Solutions Team

About the role

This full‑time permanent position supports the Partner/Global Lead of a leading private‑equity firm’s Capital Solutions team in New York. The role demands high‑level administrative expertise in a fast‑paced, high‑volume financial services environment.

Key responsibilities

• Provide comprehensive executive support, including extensive calendar management for 20+ daily meetings and 100+ weekly appointments.
• Coordinate complex travel arrangements (commercial and private) and prepare detailed itineraries.
• Schedule and organize meetings, conferences, and off‑site events, handling all logistics.
• Maintain data in Salesforce, generate reports, and manage expense processing in PeopleSoft and Concur.
• Prepare agendas, board materials, memos, and routine correspondence.
• Collaborate with other assistants for phone coverage and backup support.
• Prioritize conflicting demands, meet tight deadlines, and respond to urgent matters outside regular hours.

Required profile

• 7‑10+ years of C‑level executive administrative experience within a large, recognizable financial services firm.
• Bachelor’s degree required.
• Proven ability to manage 100+ meetings weekly in a high‑energy environment.
• Polished, professional demeanor with excellent interpersonal and communication skills.
• Flexibility to work overtime and occasional weekends.

Required skills

• Salesforce
• PeopleSoft
• Concur expense system

What we offer

• Base salary $130,000‑$150,000 per year, plus paid overtime and discretionary bonus (total compensation > $200k).
• Comprehensive benefits package: medical, dental, vision, flexible spending, wellness programs, on‑site lunch/coffee bar, gym, and other amenities.
• Hybrid work schedule (4 days onsite, 1 day remote).
• Dynamic, client‑facing environment within a top‑tier private‑equity firm.