Paralegal & Office Manager (Miami)

About the role

King & Ruiz LLP is seeking a full-time Paralegal & Office Manager to join its busy litigation practice in Miami. The dual-function role combines substantive paralegal support on complex commercial disputes with the administrative oversight of the firm’s daily operations.

Key responsibilities

• Provide paralegal support across active litigation matters, including drafting pleadings, discovery responses and correspondence.
• Review case materials for accuracy and completeness and conduct legal research using online databases.
• Manage e-filing in Florida state and federal courts and maintain electronic filing systems.
• Oversee office administration: calendar and deadline management, vendor coordination, and general operational oversight.
• Maintain and update legal practice management software and ensure proper document management.

Required profile

• Prior experience as a litigation paralegal or legal assistant, preferably in a boutique or trial-focused firm.
• Familiarity with Florida state and federal court procedures and e-filing systems.
• Excellent written and verbal communication skills with attorneys, clients, courts and vendors.
• High level of organization, attention to detail and ability to manage multiple priorities.
• Notary Public commission or willingness to obtain one; Portuguese fluency is a plus.

Required skills

• Legal practice management software
• Microsoft Word, Excel, Outlook and PowerPoint
• Electronic filing systems
• Legal research databases