Team Assistant – Secretariat for International Tax Cooperation

About the role

The Team Assistant provides essential logistical and administrative support to the Secretariat handling the intergovernmental negotiations on a Framework Convention on International Tax Cooperation. Reporting to the Principal Economic Affairs Officer, the role ensures smooth operation of the unit’s daily activities and contributes to the preparation of high‑quality documents and meetings.

Key responsibilities

• Provide logistical and administrative support for the Framework Convention on International Tax Cooperation.
• Draft and respond to routine correspondence; produce complex documents and reports using standard word‑processing tools.
• Monitor schedules, verify receipt and accuracy of documents, approvals and signatures to ensure compliance with legal and financial requirements.
• Research, compile and organize information for reports, work plans, studies, briefings and conferences.
• Generate statistical reports and work orders from various databases.
• Proofread and edit documents for grammar, punctuation, style and format.
• Screen phone calls and visitors; handle moderately complex information requests.
• Support in‑person, virtual and hybrid meetings, boards, committees and conferences.
• Assist with website maintenance by scanning, converting and posting documents.
• Prepare presentation materials using appropriate software.
• Maintain calendars, monitor changes and communicate updates to staff.
• Perform data entry, extraction and mail processing tasks.
• Update distribution lists, arrange printing, translation, shipment and courier services.
• Carry out general administrative duties such as leave recording, meeting reservations and budget follow‑up.

Required profile

• Works under the supervision of the Principal Economic Affairs Officer.

Required skills