Senior Legal Assistant & Corporate Governance Coordinator

About the role

The Senior Legal Assistant & Corporate Governance Coordinator provides advanced legal administrative, corporate governance, and legal operations support to the Chief Legal Officer and Legal Department leadership team. This role is responsible for coordinating Board and Committee governance activities, maintaining corporate records, supporting public company governance requirements, administering legal operations processes, and ensuring the effective management of critical Legal Department workflows.

Key responsibilities

• Coordinate Board of Directors and Committee meetings, including preparation, organization, quality review, publication, and distribution of meeting materials through board portal software such as Diligent.
• Attend quarterly Board and Committee meetings, assist with logistics, minute preparation, follow‑up activities, and maintain governance records.
• Support preparation and coordination of proxy statements, annual shareholder meeting materials, SEC filing support documents, and other public company governance activities.
• Maintain corporate governance records, subsidiary records, entity information, resolutions, and other confidential corporate documentation.
• Administer and maintain Legal Department SharePoint and document repositories, ensuring information is accurate, current, organized, and readily accessible.

Required profile

• Minimum of ten (10) years of experience as an executive assistant, legal secretary, paralegal, or similar role in a corporate environment.
• Experience supporting senior executives and coordinating activities involving a Board of Directors.
• Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.

Required skills

• Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams, SharePoint).
• Board portal software such as Diligent or BoardVantage.
• Legal operations system (LegalTracker) for invoice and billing administration.