Senior Administrative Assistant

About the role

Join a global investment group as a Senior Administrative Assistant supporting a New York‑based executive team. You will work closely with senior leaders, ensuring smooth operations, flawless scheduling, and seamless travel coordination.

Key responsibilities

• Provide high‑level administrative support to two to three senior executives and the Director of Global Operations, Americas.
• Manage complex, constantly changing agendas across multiple time zones, prioritising tasks and sequencing activities.
• Coordinate high‑level meetings, committees and governance bodies with internal and external stakeholders.
• Identify and resolve scheduling conflicts independently, exercising sound judgment and discretion.
• Organise domestic and international travel, including multi‑leg itineraries and last‑minute adjustments.
• Maintain continuity of service during absences and peak periods as part of a five‑person admin team.

Required profile

• Impeccable professionalism, discretion and judgment.
• High reliability, punctuality and accountability.
• Rigorous attention to detail and consistent high‑quality execution.
• Calm, structured and solution‑oriented approach under pressure.
• Strong team spirit and collaborative mindset.

Required skills

• Advanced proficiency in Microsoft Outlook for complex schedule management.
• Strong skills in Microsoft Word, Excel and PowerPoint.
• Experience with Concur or similar expense and travel management systems.

What we offer

• Opportunity to work with senior leaders in a global investment environment.
• Access to learning from experts and a supportive, collaborative culture.