Receptionist – Front Desk & Office Support

About the role

We are an entrepreneurial investment firm located in the Flatiron District seeking a polished and personable Receptionist to be the welcoming face of our office. You will play a key role in creating a professional environment for clients, investors, and internal teams while supporting daily office operations.

Key responsibilities

• Manage front‑desk operations and maintain a tidy, inviting reception area.
• Greet visitors, clients, investors, and portfolio partners with professionalism and warmth.
• Coordinate conference‑room scheduling, setup, catering, and upkeep.
• Assist the Office Manager with daily administrative projects and office logistics.
• Handle incoming/outgoing mail, packages, messenger services, and deliveries.
• Maintain office, kitchen, and supply inventory; place vendor orders through Staples, Amazon, FreshDirect, etc.
• Arrange reception‑related services such as floral deliveries, daily lunches, and catering.
• Liaise with building management for maintenance requests and office needs.
• Provide light administrative support including calendar coordination, expense processing, document preparation, and data entry.
• Manage visitor records and building security system entries.
• Support planning of team events, volunteer days, holiday parties, and other internal initiatives.

Required profile

• 2–5 years of experience in a receptionist, front‑desk, hospitality, or administrative role.
• Strong interpersonal skills, high emotional intelligence, and a warm, reliable demeanor.
• Excellent organizational abilities with keen attention to detail.
• Ability to multitask in a fast‑paced, in‑office environment.
• Team‑oriented attitude with willingness to pitch in wherever needed.
• Interest in building a long‑term career within the firm.

Required skills

• Microsoft Office Suite (Outlook, Word, Excel)

What we offer

• Base salary $80‑90k per year, dependent on experience.
• Opportunity to grow with a rapidly expanding investment firm.
• Collaborative office culture in the vibrant Flatiron District.