Administrative & Office Assistant – New York

About the role

The Administrative & Office Assistant ensures smooth daily operations of Belk’s New York office while serving as the primary on‑site representative and liaison to cross‑functional teams. This role supports executives, coordinates market and vendor activities, and assists with special projects in a fast‑paced retail environment.

Key responsibilities

• Serve as the primary point of contact for the NY office, maintaining a professional, polished, and welcoming environment for guests, vendors, and associates.
• Manage office operations, including supplies, equipment maintenance, and facility‑related requests, proactively addressing issues.
• Lead onboarding and provide ongoing support for new hires in the NY office.
• Coordinate calendars, travel arrangements, and expense processes for multiple leaders with discretion and confidentiality.
• Prepare materials, schedules, and logistics for key meetings and market‑related events.
• Act as a Belk Marketing Services (BMS) approver and support related processes.
• Communicate regular updates, insights, and office activity to the Charlotte team.
• Lead and execute special projects, such as sports partnership coordination, while maintaining organized systems and accurate reporting.

Required profile

• Bachelor's degree required.
• 3+ years of experience in administrative and office support.
• Strong understanding of retail operations or ability to learn quickly.
• Exceptional attention to detail, accuracy, and follow‑through.
• Excellent written and verbal communication skills.
• Highly organized with strong time‑management and prioritization abilities.
• Ability to work independently in a remote‑supported environment.

Required skills

• Proficiency in Microsoft Excel, PowerPoint, and Word.
• Experience with expense and travel platforms such as Concur or AmTrav.

What we offer

• Competitive salary range $61,000‑$80,000 per year.
• Opportunity to work in a dynamic retail environment.
• Professional development and cross‑functional collaboration.