Personal Assistant to the CEO

About the role

The CEO of a global leading direct‑access trading firm is looking for a proactive Personal Assistant to manage both private and professional responsibilities. This fast‑paced role supports the executive’s daily agenda, travel, and personal needs while ensuring confidentiality and high‑quality service.

Key responsibilities

• Handle personal and professional tasks such as reservations, appointments, and household needs.
• Coordinate international and domestic travel, including flights, hotels, and ground transportation.
• Organise agendas, manage calendars, and plan events, prioritising competing demands.
• Oversee wardrobe and style management, personal shopping, and audit of clothing for daily and special occasions.
• Perform general admin duties: meeting minutes, data entry, filing, copying, faxing, and mailings.
• Lead multiple projects, track timelines, and meet critical deadlines.
• Maintain detailed to‑do lists and monitor important dates for the CEO and business.
• Communicate with the broader team to keep business activities on track.
• Monitor and grow social media accounts across existing and emerging platforms.
• Provide additional personal, creative, or executive assistant support as needed.

Required profile

• Bachelor’s degree from an accredited university.
• Ability to provide SAT or ACT scores if requested.
• Minimum 6 months of administrative, secretarial, or personal assistant experience.
• Proven discretion handling confidential information.
• Clear oral and written communication skills.
• Self‑starter attitude with a “no task too small” mindset.
• Exceptional organisational abilities and capacity to manage multiple projects under pressure.

Required skills

• Familiarity with social media management.