Office Manager

About the role

We are seeking a meticulous and organized Office Manager to serve as the operational backbone of our Manhattan office. This full‑time, on‑site position involves overseeing daily administrative functions, ensuring a smooth and professional work environment for leadership and staff.

Key responsibilities

• Manage all incoming and outgoing mail, packages, and shipments with timely distribution.
• Maintain physical and digital filing systems, including document scanning and uploads to internal platforms.
• Coordinate office operations and procedures to maximize efficiency.
• Act as primary liaison for office vendors, building management, and service providers.
• Monitor office supply inventory, anticipate needs, and place orders.
• Support senior leadership and department heads with scheduling, correspondence, and project coordination.
• Assist with onboarding new employees, setting up workspaces and equipment.
• Liaise with IT to troubleshoot basic technical issues and coordinate equipment needs.
• Handle confidential information with discretion.

Required profile

• Minimum 4 years of experience in office management or senior administrative roles.
• Excellent written and verbal communication skills.
• Strong attention to detail and ability to multitask in a fast‑paced environment.
• Professional demeanor when handling sensitive information.
• Physical ability to lift up to 50 pounds.

Required skills

• Proficiency in Microsoft Word, Excel, and Outlook.
• Experience with office equipment such as scanners, printers, and postage meters.