Executive Assistant / Office Manager

About the role

We are seeking an Executive Assistant / Office Manager to support our C‑Suite executives and oversee day‑to‑day office operations for a leading investment management firm in Boston.

Key responsibilities

• Serve as a primary administrative partner to the CEO and senior leadership, handling both strategic initiatives and daily tasks.
• Coordinate complex scheduling for multiple executives, including high‑volume meetings and domestic/international travel.
• Organize meetings by preparing agendas, materials, and logistics.
• Draft, edit, and manage executive communications, presentations, and briefing documents.
• Track competing priorities and ensure timely completion of action items.
• Maintain overall office functionality, manage vendor relationships, and support onboarding and workspace setup.
• Act as the central point of contact for office‑related matters and liaise with internal teams and external partners.
• Handle confidential information with discretion and assist with ad‑hoc projects.

Required profile

• Bachelor’s degree required.
• 3–5+ years of experience in executive assistance, administration, or office operations within investment management, financial services, or a comparable professional‑services environment.
• Advanced proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Full professional fluency in English and Spanish, with strong written and verbal communication skills.
• Excellent organization, prioritization, and time‑management abilities in a fast‑paced setting.
• Demonstrated professionalism, sound judgment, and ability to maintain confidentiality.
• Strong follow‑through and meticulous attention to detail.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook

What we offer

• 3–6‑month contract‑to‑hire position.
• Compensation ranging from $38 to $50 per hour, based on experience.
• Hybrid work model: 4 days onsite, 1 day remote per week.