Administrative Coordinator – Integrated Medicine & Cardiovascular Service Lines

About the role

The Administrative Coordinator supports the Integrated Medicine and Cardiovascular Service Lines by managing clinic scheduling tools, coordinating daily operations, and ensuring efficient use of provider time.

Key responsibilities

• Develop and maintain clinic scheduling templates, decision trees, diagnosis matrices, and scheduling criteria for all providers in the service line.
• Coordinate schedule changes, ensure operating‑room and lab time is released appropriately, and manage rescheduling as needed.
• Provide technical and customer support for providers and access staff using Epic scheduling templates.
• Monitor clinic schedules, work with access staff to optimize provider time, and ensure compliance with Access Committee guidelines.

Required profile

• Bachelor’s degree in a related field with at least two years of program‑administration experience, or a high school diploma with six years of experience.
• Experience in a medical office setting and familiarity with clinical workflows in an outpatient clinic.
• Ability to attend Epic training and pass required exams within one year of hire.

Required skills

• Epic (including Cadence) scheduling system.
• QGenda scheduling software.
• Data analysis and report preparation.
• Effective oral, written, and interpersonal communication.

What we offer

• Medical, dental, and vision insurance for eligible staff and families.
• Holiday, vacation, and sick leave.
• Retirement plan with up to 10% matched contribution.
• Education discounts for staff and dependents.
• Career training and educational opportunities.