Administrative Assistant (Temporary, up to $20/hr)

About the role

This temporary, full‑time position supports executive leadership at a higher‑education organization in Philadelphia. You will work onsite five days a week, providing comprehensive administrative assistance while gaining experience in a fast‑paced, mission‑driven environment.

Key responsibilities

• Manage executive calendars, schedule meetings, travel, and prepare related materials.
• Handle visitor reception, phone calls, mail distribution, and maintain organized records and files.
• Submit and track work orders for facilities, IT, and office operations.
• Process invoices, budget documents, and adjustments to monitor departmental expenditures.
• Oversee office supply inventory, coordinate purchasing, and support meeting and event logistics.
• Respond to basic inquiries, manage data in CRM platforms, and coordinate student or work‑study support activities.

Required profile

• At least 1 year of experience in an administrative role.
• Strong attention to detail and exceptional organizational abilities.
• Ability to multitask, prioritize competing deadlines, and thrive in a collaborative team.
• Quick learner who adapts to a fast‑moving environment.

Required skills

• Proficiency with Microsoft Office Suite.

What we offer

• Fixed‑term contract of approximately four months.
• 36‑hour work week (Monday‑Thursday, 8:00‑17:30).
• Hourly rate up to $20, based on experience.
• Equal‑opportunity workplace supporting individuals with disabilities and protected veterans.